Set up training tracks and ranks

Build rank ladders for your org with requirements members tick off, approve their advancement, and grant roles when they rank up.

By Khuzdul

Updated 2026-10-26

Training on SC Orgs is a ladder of ranks inside a track, like "Combat" or "Salvage". Each rank has requirements. Members tick them off (or get them signed off by a trainer), then advance, automatically or with an officer's approval. Set it up on Operations › Personnel › Training, on the Manage tab.

You need the Manage Ranks permission to set up tracks (Owner and Admin have it).

Create a track and its ranks

On your community page, click Operations, then Personnel › Training.
Open the Manage tab.
Click + New Track, enter a Track Name and create it.
With the track selected, click + Rank.
Enter the Rank Name and its Tier (1 = lowest). Add a Description and an Icon URL if you like.
Optional: under Roles granted on achievement, pick the roles members get when they reach this rank.
Click Create Rank. Repeat for each rank, with the tier going up each time.

Edit a track or a rank

On the Manage tab, click the pencil next to a track's name to rename it, change its description, or set its prerequisites.
Click Edit on a rank to change its name, tier, description, icon, Auto-advance, or the roles it grants.
Click Save.

Add requirements to a rank

Under the rank, type a task in Quick add requirement… (Enter to save) and press Enter.
For a longer requirement, click + Add with full details instead: give it a Title, a Description, and a knowledge base article or guide under KB Article (optional), then click Add Requirement.

How members advance

A member opens Training › My Progress and picks the track.
They tick each requirement of their next rank as they finish it. For a requirement marked Requires signoff, they click Request sign-off instead (see below).
When everything is done:
on an Auto-advance rank, they get the rank straight away;
otherwise they click Request Advancement, and an officer opens the Advancement tab and clicks Approve (or Deny).
The member gets the rank, and any roles it grants.

Approving needs the Approve Advancement permission (Owner and Admin have it).

Sign off a requirement

Some tasks, like a checkride or a supervised op, need a trainer to confirm them. Tick Requires signoff on the requirement.

The member clicks Request sign-off next to it. It shows Awaiting sign-off.
A trainer opens the Signoffs tab. It lists the waiting requests: member, requirement, rank and track.
They click Sign Off, or Deny with an optional note for the member.
The member is notified either way. A denied request shows Sign-off denied and the note, and they can Request again.

Signing off needs the Signoff Training permission (Owner and Admin have it). Nobody can sign off their own requirement.

Advanced

Auto-advance. Tick Auto-advance on a rank and members don't need an officer: the moment the last requirement is done (or signed off), they get the rank. It only applies to ranks with at least one requirement.
Who can sign off. Under Who can sign off? on a requirement, pick roles to limit it: then only members with Signoff Training and one of those roles can sign it off. Leave it empty for anyone with Signoff Training.
Prerequisites. In a track's Edit, add prerequisites: another track and the tier a member must reach in it before they can advance in this one, for example tier 2 in "Basic" before starting "Combat".
Link guides as requirements. In KB Article (optional), search for an article. The list shows your org's own knowledge base articles, then Official guides from SC Orgs. Members see a link to the guide next to the requirement. Write your own articles first: see Write org docs and Comm-Link announcements.
Ranks that give roles. With Roles granted on achievement, a rank can unlock permissions, for example access to an officer role. See Roles and permissions.
Give every rank at least one requirement. Members advance once a rank's requirements are all done, so a rank with none can't be reached that way.

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