Review applications to join your org
Approve or reject the applications players send to your org from the Recruitment page, and let your officers review them too.
Updated 2026-10-26
When a player clicks Apply to Join on your community page, their application lands on your org's Recruitment page. Open it, read it, and click Approve to make them a member or Reject to turn them down.
The owner and Admins can review applications. To let other officers do it, see Advanced.
Review an application
- On your community page, click Operations.
- In the sidebar, open Personnel › Recruitment.
- The list shows pending applications. Click one to read its Cover Letter, Experience and the rest.
- Click Approve, Interview to mark that you're talking to them first, or Reject.
- If you reject, write a Rejection Reason (required) and click Confirm Rejection.
Approving gives the player the Member role, which makes them a member right away. To give them another role, use Assign Roles on Manage › Members: see Roles and permissions.
What the applicant sees
The applicant is notified at every step: when their application arrives, when it moves (for example to an interview), and when it's approved or rejected. A rejection includes your reason. How they're notified, in the site, by browser push or by email, depends on their settings: see Manage your notifications. Their Apply to Join button on your community page also shows the status.
A player has one open application to an org at a time. After a rejection they can apply again 7 days later. A member who left can apply again any time.
Advanced
- Let officers review applications. Reviewing uses two permissions from the HR group: View Applications to see the list, and Manage Applications to approve, interview or reject. Owner and Admin have both. Add them to a role like "Recruiter" on Manage › Roles: see Roles and permissions.
- Filter the queue. The chips above the list switch between pending, under review, interview scheduled, approved, rejected and all. The counters at the top show how many are pending, approved and rejected.
- Get more applicants. Players looking for an org post listings on Looking for Org. Any member can click Send interest on a listing to tell the player your org wants them.
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